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New Parent Information

Welcome to The Oaks Academy! Whether this is your first or fourth child attending The Oaks, we hope the information collected here helps you feel ready to send your child to one of our campuses this fall. You can always access the Family handbook here for more information. 

You’ll use the parent portal to access information about your student and The Oaks. This is where you can fill out forms, find the lunch menu, sign your enrollment contract, view your student’s grades, and much more. 

Logging In

You can log in to the new Parent Portal here (for new students only), and beginning in August all current Oaks Families will be able to access the same information in the Parent Portal here (also found under the For Parents section on our website). 

Semester 1

Family Orientation | August 16

First Day | August 18 (noon dismissal)

Back to School Night, Middle School | August 23

Back to School Night, Lower School | September 1

Labor Day | September 5

Noon Dismissal | September 13

Saturday School | October 1

No School (Monday after Saturday School) | October 3

Fall Break | October 10 – 14

Parent-Teacher Conferences (no school) | November 4

Noon Dismissal | November 15

Thanksgiving Holiday |  November 23 – 25

Noon Dismissal | December 16

Christmas Break | Dec. 19 – Jan. 2

Semester 2

Martin Luther King Jr. Day (no school) | January 16

Noon Dismissal | February 14 

Presidents Day (no school) | February 20

Saturday School | March 4

No School (Monday after Saturday School) | March 6

Parent-Teacher Conference (no school) | March 24

Spring Break | March 27 – April 3 

Good Friday (no school) | April 7

Grandparents and Special Friends Day | May 19

Spring Fling Parade | May 19 (evening)

Memorial Day (no school) | May 29

Last Day of School | June 1 (noon dismissal)

 


TIP: Start of School Events

For the start of school, we have two important dates to keep in mind, Orientation and Back to School Night. Orientation is when you and your child get to meet your child’s teacher and see their classroom. Middle School students will receive their schedules at Orientation. Back to school night is where parents gather to meet with their child’s teacher (or teachers) and learn about the grade-level curriculum and activities. 

 


TIP: What is Saturday School?

Twice a year each campus gathers on a Saturday morning. It is much more than school on Saturday morning — it is a gathering together of our faculty, students and parents for a time of shared learning and community building. (And it is considered an official school day.) Save the dates, October 1 and March 4,  and know there is no school the Monday after Saturday School. 

 


TIP: Early dismissal days 

Watch for early dismissal days that happen throughout the year. On these days dismissal is at noon for all campuses. Typically Child Care is provided on these days. This year those dates are:

Thursday, August 18

Tuesday, September 13

Tuesday, November 15

Friday, December 16

Tuesday, February 14

Thursday, June 1

At the beginning of the year, you will receive a set of cards that will be used for drop off and pick up. These cards will be displayed in your car or presented at the door when you pick your child up. You will also receive additional cards that you can give to family members or friends who may pick up your child as well. Middle School parents may sign a walker release that allows their child to walk home or off-campus. 

Pre-K Center

Drop Off: 8:15 – 8:35 am (tardy after 8:45 am)

Pick Up: 2:50 – 3:15 pm

Lower School

Drop Off: 8:10 – 8:30 am

Pick Up: 3:00 – 3:30 pm

Middle School

Drop Off: 7:45 – 8:15 am

Pick Up: 3:40 – 4:00 pm 

Before Care is offered at all three campuses beginning at 7:00 am on regular and early dismissal school days. After Care is offered at all three campuses until 6:00 pm on regular school days. There is no need to register for Before or After Care. 

Lower School and Pre-K After Care is broken into three fee intervals: 3:31 – 4:00 pm, 4:01 – 5:00 pm, and 5:01 – 6:00 pm. Middle School After Care is broken into two fee intervals; 4:01 – 5:00 pm and 5:01 – 6:00 pm. There is a fee of $1 per minute after 6:00 pm for all campuses.

Pricing and scholarship for all child care is set on a scale between $3 and $6 as a percentage of your income per fee interval. Families will be notified of their pricing level at the beginning of the year that will apply for all Oaks Plus Activities. If you have any questions about which interval you are assigned to, please contact Chad Lynn, Director of Oaks Plus, at clynn@theoaksacademy.org

You can find the full uniform policy on pages 12 – 13 of the Family Handbook. All plaid and monographed uniform items may be purchased through Schoolbelles on their website using school code S1667 or at their storefront located at 6315 N Keystone Ave, Indianapolis, IN 46220. All other items may be purchased at other retailers that carry school uniforms or through Schoolbelles. 

Basic uniforms are worn every day except for Wednesday when dress uniforms are worn. These uniforms consist of maroon, white, forest green, or navy polo in short or long sleeves. For boys, khaki pants or shorts, and for girls, pants, a khaki skirt, a khaki jumper (PK-5 only), or shorts (Middle School only from Schoolbelles). Shoes should be solid or two-toned in combinations of black, brown, navy, or gray with white accents only (no additional accent colors). Athletic shoes in these colors with white soles or in solid white are also acceptable. Students cannot wear sandals, clogs, boots, moccasins, or mules.

Dress uniforms are worn on Wednesdays. All plaid and monogrammed items can be purchased through Schoolbelles, school code S1667. Other items can be purchased from other retailers. For everyone, on dress uniform days shoes should be solid color only in black, dark brown, or navy, no athletic shoes. Socks or tights for girls must be white and must cover the ankle and for boys, socks should be a solid color and khaki or darker. Style numbers are listed below to confirm items in our Schoolbelles shop. 

For girls, Pre-K – 5 Grade:

  • Option 1: Oaks’ plaid jumper (#1421), with a white peter pan blouse, and tie (#2825), and optional cardigan  (#5912). 
  • Option 2: Oaks’ plaid skirt (#1521) with white peter pan blouse and vest (#1994) or cardigan  (#5912) with a tie (#2825). 

For girls, 6-8 Grade:

  • Oak’s plaid skirt (#1521) with white peter pan blouse and vest (#1994) or cardigan (#5912) with a tie (#2825) or khaki dress pants with belt.

For boys: 

  • Vest (#1994) with short or long sleeve white oxford polo and tie (#4890). Khaki pants or walking shorts. 

TIP: FTO Used Uniform Sales

All schools have used uniform sales coordinated by our FTO groups. Make sure to join the Facebook group(s) to meet the families at your campus and stay updated on FTO events:

Pre-K Center FTO | Brookside FTO | Fall Creek FTO | Middle School FTO 

The Oaks has a tradition of starting each school day with Lauds (M, Tu, Th, Fr) and Chapel on Wednesdays. Both provide a time of community gathering for students, faculty, and parents. It’s a wonderful way to start the day and a favorite tradition of many of our parents!

Lauds begins after dropoff is completed (8:45 am at the Pre-K Center, 8:40 am at the Lower Schools; 8:17 am at the Middle School) and lasts around 10 minutes. It begins with Lower School classes meeting in the hallway outside of their classrooms and student meeting in the Commons at the Middle School. The school community gathers together for a song, scripture, and prayer.

Chapel also begins after dropoff is completed. Lower school classes gather in the gymnasiums and Middle School classes walk across the street to New Bethel Missionary Baptist Church. Parents are encouraged to stay and sit or stand in the back or sides of the space. During chapel we sing, read scripture and pray. As a reminder, your child should wear their dress uniform on Wednesdays for chapel. 

Each year The Oaks Academy provides basic school supplies for your child. Some additional items are requested per grade level and you can find the list here

If you need to report that your child will be absent you can email your campus directly using the following emails:

Pre-K Center: pk.attendance@theoaksacademy.org

Fall Creek:  fc.attendance@theoaksacademy.org

Brookside: bk.attendance@theoaksacademy.org

Middle School: ms.attendance@theoaksacademy.org

We encourage you to join your campuses’ Family Tree Organization (FTO) on Facebook to meet other parents and ask questions!

Pre-K Center FTO | Brookside FTO | Fall Creek FTO | Middle School FTO 

Have Questions?

Change is always challenging, especially when it may effect your children. Please share any questions or comments you have using the form below, or by emailing me directly at ahart@theoaksacademy.org.

I’ll respond to your inquiry directly and as quickly as I can.